Accounts Payable Supervisor

POSITION SUMMARY

We are seeking an Accounts Payable Supervisor to oversee the day-to-day accounts payable operations for our construction organizations. This position will be responsible for supervising AP activities, ensuring the accurate and timely processing of vendor and subcontractor invoices and payments, maintaining strong internal controls, and supporting the accounting and project teams.

The AP Supervisor will lead and develop AP staff, monitor workflows and deadlines, resolve escalated issues, and ensure compliance with company policies and procedures. The ideal candidate has strong construction accounting experience, excellent organizational and problem-solving skills, and the ability to effectively manage multiple priorities in a fast-paced environment.

This position is onsite daily in our Walnut Creek office.

RESPONSIBILITIES

• Oversee daily accounts payable operations, including vendor and subcontractor invoice processing, coding, approvals, documentation, and timely payment.
• Review and approve AP transactions in accordance with company policies, authorization requirements, and internal controls.
• Manage subcontractor payment requirements, including lien waivers, releases, compliance documentation, and other required supporting documents.
• Oversee check runs, ACH, wire transfers, and other electronic payment processes.
• Monitor AP aging, payment schedules, and outstanding invoices to ensure timely and accurate processing.
• Ensure proper controls and verification for new vendor setup and changes to vendor or payment information.
• Resolve escalated invoice discrepancies, vendor inquiries, payment issues, and coding questions.
• Reconcile vendor statements and AP balances, ensuring outstanding items are researched and resolved.
• Partner with Project Managers, Project Accountants, Operations, and other departments to address invoice and payment issues.
• Oversee employee expense reimbursements and corporate credit card activity for proper coding, approvals, and documentation.
• Support month-end and year-end close, including AP accruals, reconciliations, reporting, and audit requests.
• Maintain accurate vendor records and required tax and compliance documentation.
• Develop and improve AP procedures, workflows, systems, and internal controls to enhance efficiency and accuracy.
• Prepare and review AP reporting and provide management with visibility into payment activity and outstanding obligations.
• Supervise, train, and support AP staff, including managing daily workflow and priorities.
• Perform other duties as assigned.

REQUIREMENTS

• 5+ years of accounts payable or accounting experience, including experience supervising or leading AP staff.
• Construction industry accounting experience strongly preferred.
• Experience with vendor and subcontractor invoicing, payments, and compliance requirements, including lien waivers and supporting documentation.
• Strong knowledge of invoice processing, three-way matching, account coding, vendor reconciliations, and payment controls.
• Strong leadership, communication, and interpersonal skills, with the ability to collaborate effectively across Accounting, Project Management, and Operations.
• Excellent attention to detail, accuracy, organization, and time management.
• Strong analytical and problem-solving skills, including the ability to research and resolve discrepancies.
• Ability to identify process improvements and implement effective procedures and controls.
• Proficiency in Microsoft Office, particularly Excel.
• Strong technology aptitude and ability to work across multiple accounting and construction systems.
• Experience with Oracle Textura Payment Management, Plexxis, Sage 300 CRE (Timberline), Procore, Clearstory, or similar construction accounting and payment systems is a plus.

This position description is a summary and not a complete representation of the position; the essential functions of the position may change as duties are assigned.